Quotation Generator
Create a professional quotation in seconds. Enter your business details, client info, line items, and validity period — the generator calculates totals automatically and produces a print-ready quote. No signup, no watermark.
Quotation Details
Line Items
Your Business Name
123 Business St, City, Country
QT-2026-001
Date: November 1, 2026
Valid until: December 1, 2026
Prepared For
ABC Corporation
Client Address, City, Country
| Description | Qty | Rate | Total |
|---|
Terms & Conditions
Payment due within 30 days of acceptance. Quotation valid for 30 days from issue date.
To accept this quotation, please reply by email or sign and return this document.
How to Use the Quotation Generator
- Enter your quotation number, issue date, and validity date.
- Enter your business details and client details.
- Add line items — description, quantity, rate. The totals calculate automatically.
- Set the tax rate and any discount amount.
- Choose the currency and edit the terms if needed.
- Click "Print / Save PDF" — you can print the quotation or save it as a PDF.
Quotation vs Invoice
A quotation is a document sent before a sale, offering to sell goods or services at a specified price. It is not a request for payment — it is a proposal. An invoice is a document sent after a sale, requesting payment for goods or services that have been delivered.
The typical flow: quotation → client accepts → you deliver → you send an invoice → client pays. Some businesses skip the quotation and go straight to invoice; others use a pro forma invoice (which looks like an invoice but is not a demand for payment). For B2B services and large purchases, a formal quotation is standard practice.
What Every Quotation Should Include
- Quotation number — unique reference
- Date and validity period — how long the price is honoured
- Your business details — name, address, and (where required) tax ID
- Client details — name, address, and contact
- Line items — description, quantity, unit price, total per item
- Subtotal, tax, discount, total — clearly broken out
- Terms & conditions — payment terms, delivery time, exclusions
- Acceptance instructions — how the client should accept the quote
Frequently Asked Questions
Is this quotation generator free?
Yes — completely free, no signup, no watermark, no limits. Generate as many quotations as you need. Everything runs in your browser — your data is not sent to any server and is not stored. Close the tab and the data is gone; if you need a record, print or save as PDF first.
How long should a quotation be valid?
Standard validity is 30 days for most services and small products; 14–15 days for products with volatile costs (electronics, commodities); 60–90 days for large construction or long-term service contracts. The validity period protects you against cost increases — if the client accepts after the validity expires, you are not obligated to honour the original price.
Should I include tax on a quotation?
Yes, if you are VAT-registered or required to charge sales tax. Quotations typically show tax separately, just like invoices. The client needs to know the total cost including tax before they accept. If your tax rate might change before delivery (e.g., VAT rate changes), note in the terms that prices exclude future tax changes.
Can I save the quotation as a PDF?
Yes — click "Print / Save PDF" and select "Save as PDF" in the print dialog. The saved file will look exactly like the on-screen preview. On mobile, use the share menu to save as PDF. There is no separate download — printing to PDF produces a clean, professional-looking document.
What terms should I include?
Common terms: payment terms (Net 30, 50% deposit upfront, etc.), delivery timeline, validity period, what is included vs excluded (e.g., "excludes hardware and third-party licences"), revision limits ("includes 2 rounds of revisions"), and acceptance process ("signed quotation or email confirmation constitutes acceptance"). Clear terms prevent disputes later.
How is a quotation different from a pro forma invoice?
A pro forma invoice is a document that looks like an invoice but is sent before the sale to show what the invoice will look like — often used for customs, financing, or advance payment requests. It is more formal than a quotation and often precedes a prepayment. A quotation is a proposal; a pro forma is a "preview" invoice. Both are non-binding until accepted (or paid). For most small businesses, a quotation is more appropriate than a pro forma invoice unless the client specifically requests a pro forma.